(a) The City Council of Layton City shall meet in regular public meetings on the first and third Thursdays of each month, commencing at 7:00 p.m., in the council chambers in the Layton City Building, 437 North Wasatch Drive, Layton City, Utah, unless another location is designated by the City Council as the need arises.
(b) The study session of the City Council may be held just prior to each regular public meeting, in the conference room immediately behind the council chambers, unless another location is designated by the City Council as the need arises. The starting time for study sessions may fluctuate based on need, however, notice of said time shall be given pursuant to Utah State law.
(2) Special meetings.
Special meetings, including work or study sessions, may be held as circumstances require when notice is given as required by Utah State law.
(3) Electronic meetings.
(a) In situations involving emergencies, loss of facilities, the absence of a quorum, or other unforeseen circumstances that prevent the Layton City Council from convening at a common location, and, in the case of an emergency or other unforeseen circumstance, to facilitate the participation of an absent Councilmember, the Council may meet electronically to conduct the necessary business of the City.
(b) Anchor location. City Council intends that the Layton City Council Chambers, located at 437 North Wasatch Drive, be the anchor location for all Council meetings. If an alternative location is to be used, if multiple locations are to be used, or if the public's viewing thereof and participation therein are to be from a remote location, notice of those locations will be given as early as is practical.
(c) Notice. Notice of any electronic meeting will be as provided for in State law. In addition thereto, notice of the meeting will be posted at the anchor location, or locations, with additional notice going to a newspaper of general circulation and a local media correspondent. Notice of the electronic meeting will be provided to the members of the City Council at least twenty-four (24) hours before the meeting, if possible, to facilitate their participation. The notice will also contain a description on how the member or members of the City Council will be connected to the electronic meeting.
(d) Procedures. To the extent possible, electronic meetings will be conducted in the same manner as regular meetings. To ensure full participation by all members, additional procedures and guidelines will be employed.
(i) If the meeting is connected telephonically, then a speaker phone will be connected in such a manner that comments made by the member or members participating electronically will be broadcast through the public address system at the anchor location. To ensure full participation each member present, and those participating electronically, will be given a specific opportunity to make inquiries and participate in the discussion through a roll call method. Votes taken in these circumstances shall be by roll call method, with each member audibly verbalizing their vote.
(ii) If a member or members are participating by email or instant messaging, the email or instant messaging shall either be projected upon a screen with a person assigned to read aloud, into the public address system, comments made, or if no projection system exists, then a person will be assigned to read said messages into the public address system. The person to do the reading will be assigned by the respective member(s) participating electronically.
(4) Cancellation. In the absence of a quorum, or due to unforeseen circumstances, or for other good causes, any meeting of the City Council may be cancelled. Notice of a cancellation will be made in a timely, reasonable, and practical manner.
Ord. No.97-35, Recodified, 6/19/1997
Ord. No. 09-16, Amended, 8/20/2009