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4.01.701. Retention

            (1)        All classified and categorized records shall be retained by the City for a time period no less than as established by the State Division of Archives and Records, except that the recordings of all meetings shall be kept for a period of one (1) year after approval of the official minutes.  Closed meeting recordings shall be permanent.

            (2)        If a department creates or maintains documents that are not records under this Chapter, nor are categorized by the established retention schedule referred to in Subsection (1), the Director of said department shall inform the records officer of the contents, type, and purpose of the documentation. That Director, the records officer, and any other affected Department Director shall determine the retention period. If an agreement cannot be reached the longest period shall be adopted. Such a determination is subject to review by the City Manager and is also subject to the appeals process of this Chapter.

            (3)        Records that are retained for the purpose of evidence, for either criminal, civil, or administrative purposes, shall be retained for the time prescribed by the retention schedule or until the exhaustion of all possible appeals, whichever is longer.

Ord. No.97-35, Recodified, 6/19/1997
Ord. No. 00-24, Amended, 6/1/2000
Ord. No. 954, Enacted, 6/18/1992
Ord. No. 13-11, Amended, 7/18/2013

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