The Risk Management Committee shall consist of the Assistant City Manager (Chairman), the Assistant City Attorney, and the Finance Director. The HR/Risk Management Analyst will take minutes at the meetings of the Risk Management Committee.
The purpose of this committee is to assist Department Directors to protect Layton City assets, employees, and the public under their charge by (1) reducing the potential for loss before it occurs, and (2) reducing the financial hardship in the event of a major loss through insurance and other means. This includes:
- Participate with the Claims Committee in reviewing all on-the-job accidents and/or injuries involving City employees, all claims and lawsuits against the City, and all occurrences that may result in claims (See policy 4201).
- Serve on the Accident Review Board (See policy 4202).
- Identify and evaluate exposures, including estimating the frequency and severity of losses the exposures may produce.
- Evaluate alternative techniques available to cope with each exposure. These include:
- Risk control techniques, such as risk avoidance, loss prevention, or loss reduction programs; all of which tend to minimize the losses of an organization, and
- Risk financing techniques, which include risk retention, self-insurance and commercial insurance, which provide ways of paying for losses occurring despite risk control techniques.
- Implement the selected risk management techniques. This involves such things as negotiating insurance coverages, settling loss claims, and assisting Department Directors to administer safety programs.
- Monitor the results of risk management decisions. This provides control and coordination of the risk management program and provides new information on loss exposures and the availability of alternative means of treating those exposures.
Department Directors are responsible for risk management in their departments. They should establish the necessary departmental policies to minimize their Department's exposure to loss, through evaluating hazards, developing safety or accident prevention programs specific to department operations, and providing special safety training to employees.
The Risk Management Committee should establish the necessary city-wide policies and procedures to minimize the City's exposure to loss and should see that these are distributed to the Department Directors. Department Directors are responsible to make their employees aware of the citywide policies and follow up on proper implementation.
The Risk Management Committee should periodically hold meetings to discuss the status of risk management projects. The Risk Management Committee should also meet whenever a program or request is made to the City Manager that requires input from the Risk Management Committee. The Risk Management Committee will meet at the request of any Department Director or employee who requests input from the Risk Management Committee.
New programs and services proposed by various departments to the City Manager should be reviewed by the Risk Management Committee. The Committee will provide input for minimizing risks associated with the programs.
The Risk Management Committee should make periodic visits or arrange safety inspections for City departments to determine if risk management policies have been implemented and to identify and assess areas of risk and exposure within each department. These inspections should be followed up with a written report to the Department Director setting forth the findings and suggestions for changes or improvements in reducing or eliminating risks.