Privacy Policy Statement for Layton City Websites

Purpose and Scope

Layton City is committed to protecting the privacy of those accessing its Websites. This policy is the official notice as required by the Utah Governmental Internet Information Privacy Act (§ 63A-19-402.5) and informs users about the collection and use of their personally identifiable information (PII) and user data. This policy applies to all Layton City Websites.

I. Governmental Entity Responsible for Layton City Websites and Contact Information

• Entity: Layton City 437 North Wasatch Drive, Layton, UT 84041
• Phone: (801) 336-3800
• Email: Legal@laytoncity.org

II. Definition of Personally Identifiable Information (PII) / User Data

For the purposes of this policy, "personally identifiable information" (PII) or "user data" is any information collected online that could serve to identify an individual, such as:

• First and last name
• Physical address
• Email address
• Telephone number
• Social Security number
• Credit card or bank account information
• Account Number
• Any combination of personal information that could be used to determine identity

III. Collection of Information

The following information may be automatically collected and retained if you look or search through the City website or download information:

• The Internet domain and Internet Protocol (IP) address of the computer you are using to access the City website;
• The type of browser and operating system used to visit the City website;
• The date and time of when you access the City website; and
• Which portions of the City website you visit.

The data collected serve as part of our statistical analysis about the use of City websites to better design online services and improve access. The City does not attempt to gain PII about individual users and associate it with IP addresses or use the information automatically collected to ascertain your PII. Layton may detect user IP addresses for providing location based user information and services. The City does not maintain or collect user IP addresses, or disclose such addresses to any third parties.

Except where specified, you do not have to provide PII to visit or download information from a City website. Unless you choose to make your PII available, the City does not collect such information from you. The City does not use or place spyware on your computer. Government agencies may request PII from you in order to perform requested specialized services.

Except as otherwise permitted by law, Layton City does not knowingly collect and use or disclose the personally identifiable information of a child under the age of 13.

IV. Disclosure of User Information

All PII provided to the City website will be used solely by the City, its entities, and third-party agents with whom it has contracted to perform a City function on its behalf.

Sharing or Selling User Data:

• Layton City does not sell user data.
• Layton City shares user data with third-party agents only as necessary to perform a contracted City function on its behalf.
• Information collected is subject to the Government Records Access and Management Act (GRAMA) (Utah Code Title 63G, Chapter 2). Consequently, certain communications and records may be subject to public disclosure unless classified as private, controlled, or protected by law. All records that are prepared, owned, received, or retained by a governmental entity that may be reproduced by certain means are considered public, unless they are private, controlled or protected as outlined in Sections 63-2-302, 63-2-303, and 63-2-304 of the Utah Code, or are records to which access is restricted according to court rule, other State law, federal law, or federal regulation.

V. User Rights and Procedures

Request to Access Personal Data

To request access to your personal data, submit a formal request through the Layton City GRAMA Request Portal or by submitting a written request to the City Recorders Office.

• Email: kread@laytoncity.org
• Phone: (801) 336-3810
• Website: https://www.laytoncity.org/LC/Government/CityRecorder

Request to Correct or Amend Personal Data

To request correction or amendment of your personal data, submit a written request to the City Attorney’s Office detailing the information to be corrected and the reason for the correction. Corrections may require further authentication or substantiation before being made.

• Email: Legal@laytoncity.org
• Phone: (801) 336-3590

File a Complaint with the State Data Privacy Ombudsperson

You may file a complaint regarding the City's data privacy practices to the Utah Data Privacy Ombudsperson.

• Email: privacyombudsperson@utah.gov
• Phone: (801) 834-3121
• Website: https://privacy.utah.gov/submit-a-complaint/

Request for At-Risk Employee Information to be Classified as Private

An "at-risk government employee" (as defined in Utah Code § 63G-2-302) who is a current or former peace officer, judge, or other government employee under credible threat may request that their personal information (home address, phone number, etc.) be classified as a private record under Utah Code § 63G-2-302. At-risk employees should contact the City Attorney's Office to obtain the required written application form.

• Email: Legal@laytoncity.org
• Phone: (801) 336-3590

VI. Data Security and Quality

The City is committed to data security and the integrity of PII and user data. Precautions have been taken to protect this information from loss, misuse, or alteration. Contracted third parties are required to follow the same policies and guidelines as the City in protecting this information

VII. Non-Layton Websites

Visitors may link to various websites from the City website. The City is not responsible for the privacy practices or content of external sites. Many of these sites, particularly those in the private sector, may not be subject to GRAMA, other sections of the Utah Code, or federal law. Those visiting external sites are advised to check the applicable privacy statement and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.

VIII. Facebook Data Deletion Instructions

For the convenience of the City website users, the City gives the option to use Facebook to log into the City Website. A Facebook login is not required to log into the City website and is used at the user's personal convenience and discretion. If you use the Facebook login option, you can delete the connection with the Layton City website by following the steps below:

• Go to your Facebook Account's Settings & Privacy and click the 'Settings' option.
• Look for 'Apps and Websites' and find 'Layton City Services' in the list.
• Click the 'Remove' button.